Privacy Policy

Last updated: August 19, 2026

1. WHO WE ARE

Climate Careers Studio (“we,” “us,” “our”) is operated by Darcy Roehling.

If you are located in the European Union or UK, Darcy Roehling is the data controller responsible for your personal data as described in this policy.

2. WHAT DATA WE COLLECT

Depending on how you interact with us, we may collect:

– Email address (when you complete the Climate Competencies Assessment, subscribe to our newsletter, or register for a webinar)
– Name and contact details (when you book a call via Calendly)
– Payment information (processed directly by Stripe when you book a paid session; we do not store your card details ourselves)
– Assessment responses (the self-ratings you provide when completing the Climate Competencies Assessment; these are used to generate your results on-screen and are not automatically sent to us)
– Communications you send us directly, such as replies to emails

3. HOW WE USE YOUR DATA

We use your data to:

– Send you the content you signed up for (assessment access, webinar registration, newsletter issues)
– Send occasional marketing emails about Climate Careers Studio, including coaching offers
– Schedule and manage bookings for coaching sessions
– Process payment for paid sessions
– Improve our services and understand how people use our resources

4. LEGAL BASIS FOR PROCESSING (GDPR)

Where GDPR applies, we rely on the following legal bases:

– Consent: for marketing emails and newsletter subscriptions, which you opt into directly (for example, via the checkbox on our assessment page). You can withdraw this consent at any time.
– Contract: for processing necessary to schedule and deliver a coaching session you have booked and paid for.
– Legitimate interests: for basic analytics and service improvement, where this does not override your rights.

5. THIRD-PARTY SERVICES WE USE

We work with the following third-party providers, who process data on our behalf:

– Kit (email marketing platform) stores your email address and manages newsletter/marketing sends
– Calendly manages scheduling and booking information
– Stripe processes payment information for some paid sessions; Stripe’s own privacy policy governs how they handle payment data
– Google Sheets / Google Drive used internally to track client and prospect information

These providers may store data outside your country of residence. Where required, we rely on their standard contractual clauses or equivalent safeguards for international data transfers.

6. DATA RETENTION

We retain your data for as long as necessary to fulfill the purposes described in this policy, or as required by law. If you unsubscribe from marketing emails, we retain a minimal record to honor your opt-out. You may request deletion of your data at any time (see Section 7).

7. YOUR RIGHTS

If GDPR or similar law applies to you, you have the right to:

– Access the personal data we hold about you
– Correct inaccurate data
– Request deletion of your data
– Restrict or object to certain processing
– Receive a copy of your data in a portable format
– Withdraw consent at any time, without affecting processing that occurred before withdrawal
– Lodge a complaint with your local data protection authority

To exercise any of these rights, contact us at darcy@climatecareers.studio.

8. COOKIES

For details about cookies, please see our Cookie Policy.

9. CHILDREN’S PRIVACY

Our services are intended for adults. We do not knowingly collect data from anyone under 16.

10. CHANGES TO THIS POLICY

We may update this policy from time to time. The “Last updated” date at the top reflects the most recent revision.

11. CONTACT US

If you have questions about this policy or how your data is handled, contact: darcy@climatecareers.studio